Ten stages. No stage without proof.
This is the backbone of AristoTrade. Each stage has an owner, a time target and mandatory evidence. If the evidence isn't there, the order doesn't move forward, and you see that evidence too.
From first message to final payment
Time targets are commitments. Mandatory evidence is what must exist before the next stage starts.
In our first phase these stages are run by people (merchandiser, QC, founders) using proven tools, not a new app. We automate a step only after it has worked by hand. Automating a broken process only makes the mistakes happen faster.
- S1
Lead → Qualified RFQ
Evidence: spec or tech pack, quantity, target price, timeline, compliance requirements, destination market.
- S2
Supplier match & costing
Evidence: costings from three verified factories and the written reason for the recommended one.
- S3
Quote accepted & sample fee
Evidence: signed quote, sample fee received, full factory disclosure (name, location, audits).
- S4
Proto → Fit → PP sample
Evidence: photos, measurements, buyer comments, approved golden sample.
- S5
Order confirmation
Evidence: PO, signed service agreement, buyer's advance or LC confirmed, 40% of our fee received.
- S6
Materials & PP meeting
Evidence: fabric and trim tests, PP meeting notes.
- S7
Inline inspection
Evidence: AQL report, photos, CAPA for any issue found.
- S8
Final inspection
Evidence: signed report. Shipment only on Pass.
- S9
Documentation & shipment
Evidence: commercial invoice, packing list, bill of lading, certificate of origin.
- S10
Payment & review
Evidence: remaining 60% of our fee, supplier score, buyer feedback, lessons-learned log.
Two inspections, one clear standard
Golden sample
The PP sample you approve becomes the physical reference for every inspection and every claim. No arguing over emails.
Inline at 20–30%
We catch problems while they can still be fixed on the line, not after 6,000 pieces are packed.
Final AQL before shipment
Statistical sampling (AQL) with photos and a signed report. Goods ship only on a pass. You see the report first.
When demand grows, we add capacity through independent inspection firms rather than cutting corners. Existing third-party audits (SLCP, amfori BSCI) are accepted rather than repeated.
Your goods money never passes through us
This is a deliberate choice. It removes a whole category of risk for you and for the factory.
Fee terms: 40% on order confirmation, 60% on shipment (Net-30). All fees come through official banking channels as inward remittance.
When something goes wrong, the process is already agreed
Every non-conformance gets a CAPA (Corrective and Preventive Action): root cause, corrective action, deadline and verification.
A factory with an open CAPA doesn't receive its next order until the CAPA is closed. Delay and cancellation terms are agreed in writing before production starts.
| Situation | Who bears the cost |
|---|---|
| Goods fail AQL vs. golden sample | Factory: rework or replacement |
| Buyer changes specification | Buyer: cost of the change |
| Sample rounds | Buyer: $400 per round, adjustable against bulk |
| Delay or cancellation | As written in the service agreement before production |
Your order evidence pack
Everything below is shared with you as the order progresses, and is yours to keep.
3-factory costing
With written selection reasons
Factory disclosure
Name, location, audits, Open Supply Hub ID
Sample record
Photos, measurements, comments, golden sample
PP meeting & tests
Fabric and trim tests, meeting notes
Inline AQL report
Photos plus any CAPA
Final AQL report
Signed, with Pass/Fail
Shipping documents
Invoice, packing list, B/L, CO
Supplier score
Updated after every order
Have an order in mind? Get a quote in 72 hours.
Send your tech pack or a short brief. We reply within 24 hours and return costings from three verified factories within 72 hours of a qualified RFQ.